Document Controller


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Document Controller


Sybarite is a global design practice leading the ever-evolving face of benchmark retail, experiential culture and hospitality. Founded in 2002 as a boutique studio dedicated to luxury retail, Sybarite has since grown into a global design agency with projects ranging in scale from masterplans and architecture to interiors and products. Sybarite’s unique approach is reflected in the studio ethos and appreciation for the finer things in life, whether it be championing cuisine or promoting personal development. The Sybarite team hails from all over the globe with each member adding their own flavor to how Sybarite thinks, acts and works, united by an appreciation for the finer things in life. The practice prides itself on a culture that embraces collaboration, creativity, and innovation to provide its clients with the very best solution.



Sybarite are looking for a Document Controller that is fluent in Mandarin to support the design team in the delivery of large-scale luxury retail projects. Based in our West London studio, you will work within a multidisciplinary project team, providing support to help realise projects for the most innovative retail operator in the world.

This is a crucial role within the project team that will focus on Space Planning and Base Build on large-scale luxury retail projects, playing an instrumental role across all project stages from concept design through to completion.

About You

  • Minimum 3 years of experience overseeing Document Control within the Architecture, Engineering or Construction industries.
  • Excellent communication skills, with the ability to adapt to new systems, processes and protocols with ease.
  • Demonstrated experience in Document Management systems (Aconex, Conject or 4projects), administration and time management.
  • Confident processing a high volume of incoming and outgoing project related documents.
  • Strong working knowledge of Excel as well as a solid foundation in AutoCAD.
  • Understanding of Revit is beneficial but not essential.
  • Mandarin Speaking.
  • Experience with MS Office and MS Projects.
  • Experience with Newforma.
  • Clear and efficient numbering and labelling skills.
  • Liaising with project teams, clients and consultants to upload, download and share drawings, reports and specifications.
  • Managing and translating meetings, log ins and minutes.
  • Managing incoming and outgoing drawings and technical documents.
  • Saving all incoming and outgoing drawing and document files using a clear and consistent file-naming process, translating essential information.
  • Maintaining superb standards of quality control across all documents.
  • Preparing Drawing Issue Sheets for all formal issuing of drawings and technical documents, and ensuring all documentation is correctly submitted.
  • Translation of key correspondence for internal distribution as well as external communication with clients.

Sybarite offers a wide range of non-contractual additional benefits, a few of which are listed below.

  • Fitness: We offer a series of personal fitness classes during lunchtime, 4 days a week (Yoga & Personal Training).
  • Food: We have two in-house chefs providing complimentary lunches daily.
  • Cycle Scheme: We are currently signed up with a UK Cycle Scheme provider.
  • Private Medical: Life, Health and MediCash Insurance is available to all staff.
  • Holiday: In addition to paid annual leave days we also have a fully paid Christmas Closure period.
  • Development Budget: This is available to all staff to develop their professional skillset.
  • Monthly Socials: Weekly drinks take place in the studio every Friday with Monthly socials taking place on the last Thursday of each month in a different London based location.